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Policies
Pop Warner Rules and Policies Local TPPW Rules and Policies Torrey Pines Pop Warner Bylaws.Download Refund Policy: Effective starting the 2003 season, it is the policy of TPPW to not offer a refund to any player that can be assigned a team once registered. Any player assigned to the wait list will forfeit their right to a refund once accepting a position on a team. The league incurs most of the expense of a registered player long before the season begins, therefore REGISTRATION FEES ARE NON-REFUNDABLE! Boundaries and Eligibility Policy: The goal of this policy is to give priority to local kids that want to participate in Torrey Pines Pop Warner. Players outside our boundaries have the option to play in their local league and are encouraged to pursue that venue first. 1. TPPW is a league open to eligible kids that live within the Torrey Pines High School boundaries only. 2. Football players and cheerleaders outside of these boundaries are welcome to register but will not be drafted onto a team until all local players are placed on teams. 3. The only exception is grandfathered players (e.g. returning players outside our boundaries on a TPPW certified roster from the previous year). Equipment Policy: TPPW Equipment and Uniforms can only be used during sanctioned Pop Warner events. Football camps, private lessons and parties (to name a few) are not sanctioned events and are not covered under the Pop Warner insurance policy. We will not, and can not, supply any equipment for football camps, private lessons, parties or any other non sanctioned Pop Warner event. Any individuals who use TPPW equipment in such fashion shall be held 100% liable for any and all injuries and damages. Failure to return equipment and or uniforms will result in a $250 charge. Registration Paperwork Deadline Policy: For football, the final deadline to receive ALL paperwork is two weeks prior to the first day of practice. Please note that any paperwork received after this deadlne will not be processed until the second week of practice. Refer to the Registration Checklist above for a list of required paperwork. We will have to remove the player from their team roster. The first wait-listed player (with completed paperwork) will be added to the roster. If no wait list exists then they can rejoin the team in the second week of practice, assuming all paperwork is received. Parents should contact the team coach to ensure their paperwork has been collected. Updated check lists will be sent to coaches the last three Mondays before first practice. Football Team Formation Policy Note to TPPW families: At the tackle divisions above Mitey Mite, the teams will play in either a Division 2 (“D2”) or Division 3 (“D3”) bracket of teams from that level, with teams in the D2 bracket generally being better, faster, stronger and more experienced than those in the D2 bracket who wish to be on a national playoff track. Teams in either bracket are eligible for local play-offs and Conference championship games if their records so permit. The D3 bracket is intended to develop football skills while giving more playing opportunity to less experienced players than they might otherwise receive at the D2 level. During each off-season, Palomar Conference looks at the performance of all our teams from the prior year and determines whether a team, because of its success in the past season, should be moved up to play in the higher D1 bracket. Player Evaluations and Draft Policy: This policy defines how new players and returning players are assigned to a team. Beginning in the 2008 season, teams at all tackle levels will be put together by an open draft by the head coaches at that division similar to the policy of other teams we play in Palomar Conference. There will be no pairing of tracking and grandfathering groups of players as in years past. Palomar Conference rules allow for draft placement based on player evaluations (a player evaluation typically takes place a week after the final registration and includes a series of agility tests for the players to perform in front of prospective coaches at that level). This does not mean that kids will be denied to play based on ability – all players invited to the evaluations shall be assigned a roster spot according to a draft by the coaches. The evaluations are intended to place an eligible player on an appropriate team. Important points of the policy are as follows: 1. All players will receive a Priority Number on a first-come, first served basis at the in-person registration based on Palomar Conference Rules. The Priority Numbers define a player’s eligibility, which is based on the number of registered players per level. 2. New players will be categorized into eligible levels based on their age and weight. New players will be assigned to levels by placing them in the lowest possible level. Returning players may play as older-lighters or play up a division. 3. Some new players based on their Priority Number may be placed on a wait list if there are not enough open roster spots at their eligible levels. 4. Beginning with the 2008 season, ALL new and returning players at ALL tackle levels not placed on the waiting list MUST be evaluated by head coaches prior to the draft. Flag participants do not need to go through player evaluations. 5. All new players and all returning players at tackle levels who evaluate will be drafted by head coaches according to this draft policy (as further explained below). Any player who does not attend the player evaluations will be placed on a team by the Board and is not eligible to be drafted by a head coach, except that players who miss evaluations may be drafted by a D1 coach. 6. Returning players interested in playing up a level will need to be evaluated at both levels, otherwise they will not be eligible for draft at the upper level. 8. The draft process will be coordinated by the Player Agent. At least one other non-coaching Board member must be present. 9. All trades and eligible moves must be completed immediately following the draft. No movement is allowed after the coaches leave the draft table. Please reference the policy below for adding new players to an existing roster after teams have been formed and commenced practice. 10. Coaches and parents are forbidden from initiating contact with other families and players with the specific intent to recruit them from one team to another. If approached by a family for advice, coaches are permitted to answer parent questions and give honest views as to the child’s abilities and placement at either a D2 or D3 level. Any coach or parent determined to have violated this policy (or the spirit of this policy) shall be subject to penalties, including suspension from the league for up to one year, as may be determined by the Board. Team Size Policy: The purpose of this policy is to allow for the D2 team to have slightly fewer players than the D3 team and keeping the maximum number of players of all teams at a level where the opportunity and experience for the players on a team is maximized. Our minimum and maximum number of players for any team is as follows: Flag Minimum of 13 and maximum of 18 Jr. Mitey Mite Minimum of 22 and maximum of 28 Mitey Mite Minimum of 22 and maximum of 28 Jr. Pee Wee Minimum of 22 and maximum of 28 Pee Wee (D1) Minimum of 25 and maximum of 28 Pee Wee (D2) Minimum of 25 and maximum of 30 Jr. Midget (D1) Minimum of 25 and maximum of 28 Jr. Midget (D2) Minimum of 25 and maximum of 30 Midget (D1) Minimum of 25 and maximum of 28 Midget (D2) Minimum of 25 and maximum of 30 Draft Procedure Policy: Flag players are assigned to a team by the Board based on returning player priority and Priority Numbers for new players. There is no tracking or grandfathering of players at this level. There are no evaluations or drafting of players at the flag level. At all tackle levels, players are allocated to teams based on the player evaluations and a draft by the head coaches at that level. The Jr. Mitey Mite and Mitey Mite levels are considered developmental levels. Jr. Pee Wee, Pee Wee, Jr. Midget and Midget levels are considered competitive and are divided into D2 and D3 brackets, with D2 being considered the more competitive level. No one is permitted to opt out of playing at a certain division, i.e. players may not opt out of being drafted by a D2 coach. A. Priority draft policy for a D1 team - In the case where there is a level with at least one D2 team and one D3 team, the coach of the D2 team drafts first up to the maximum number of players for his team. At that point, if there is only one D3 team at that level, the D3 team will have the remainder number of players in the draft placed on their team. B. Policy where there are multiple D2 or D3 teams at a level - If there is more than one D2 team at a level, then those two (or more) D2 coaches shall alternate draft picks until their respective teams are full. Prior to the D2 coaches drafting their teams, returning D2 and D3 coaches may protect up to 5 returning players of parents from their certified volunteer roster (i.e. coach's roster) from the year prior before the draft begins. This is intended to allow a returning D2 or D3 coach to keep its coaching staff together if he so desires. New D2 coaches are not permitted to protect players prior to a draft. A D2 coach may not draft a player who is legitimately protected on a D3 roster (i.e. a returning D3 coach who protects the player of a returning volunteer from the certified volunteer roster from the previous year may protect the player from being drafted by a D1 team). Once the D2 teams have been drafted, the D3 coaches shall draft their teams subject to a returning D3 coach’s right to protect certain returning players prior to the D3 draft. Prior to the D3 coaches drafting their teams, returning D3 coaches may protect up to 5 returning players of parents from their certified roster from the year prior before the draft begins. This is intended to allow returning D2 coach to keep its coaching staff together if he so desires. New D3 coaches are not permitted to protect players prior to a draft. After a coach has announced the identity and number of players they wish to protect, the team with the fewest number of protected players will pick the first number of players until their roster is equal to the next number of protected players of another team. (For example, if there are three teams – Team A, B, and C - that protect 5, 3, and 0 players respectively, then Team C that protected 0 players gets the first three players in the draft. Then Team B selects one player and alternates draft picks with Team C until Team B and C both have 5 players like Team A. At that point, Team A selects the next player and Team A, B and C alternate draft picks until their teams are full.) In all respects regarding this policy, the Board reserves the right in its sole discretion to adjust or interpret the policy and make any final determinations which it deems to be in the best interest of the organization. Policy for Adding Players to an Existing Roster after the Draft: The goal of this policy is to allow the most number of kids the opportunity to play without dramatically impacting a team after practices commence or disrupting the draft results. We are also trying to prevent kids from moving between teams for reasons other than physical incompatibility with their current level (e.g. to be with friends, car pooling, etc.). If a player has participated in practice then the transition should be easier for the team. Not ideal, but easier. 1. No "new players" will be added to a roster by the league following two full weeks of practice. A new player is defined as someone not on a TPPW roster. 2. If a D2 or D3 coach elects to, at his and the Board's discretion, he can add a new player after the first two weeks, if his roster is low (less than 25 players) and providing there was not a wait list starting the season. The new player will not have priority over a player already on a TPPW roster wishing to move to the same team unless he registers and completes paperwork prior to the date the other player requests to move. 3. After two full weeks of practice, but prior to certification, a player that is on a roster can fill an open spot on another TPPW team at their request and subject to Board approval, but not within the same level. 4. Prior to two full weeks of practice a rostered player requesting to be moved to a different level will be placed on a wait list while we are accepting late registrants. This is intended to allow new players to join the league. 5. If a player stays with a team and attends certification but does not make weight he can request to be moved to a different level subject to Board approval. 6. The Board reserves the right to make the final decision on all these matters after evaluation of the player and talking with the coaches. Adding Players after the Last Registration and before the Third Week of Practice: This rules was handed down from conference. Assuming the league rules permit players from joining after certification: 1. A player can join a team once all the paperwork has been turned into TPPW. 2. The physical must be signed before beginning conditioning. 3. The player must be approved to practice by the Board - not the coaching staff. 4. The player can then begin 5 days of conditioning followed by 5 days of training in pads before playing in any games. 5. The revised roster will need to be signed by conference before playing in any games. 6. This special circumstance will need Board approval. Attendance Policy Preseason Policy: The purpose of this policy is to establish and communicate fair rules that will maximize a coach’s ability to field a team. A coach may, at its discretion, apply these rules to his team, but if he does so, he must consistently apply these rules equally to all players of the team. 1. Any player that regularly misses practice prior to the first pre-season game is eligible to be removed for the team. 2. Any player that misses more than 8 practices prior to the first regular season game is eligible to be removed for the team. 3. Coaches must inform the Board of any potential issues in advance so that it can be properly addressed. 4. Removal will require Board approval. Coaches cannot remove players from a team - only the Board can remove players from a team. 5. The coach shall communicate this policy to its team at the beginning of the season if it intends to enforce this policy. Regular and Post Season Policy: This policy is suggested as a template and can be modified at the coach’s discretion. We strongly suggest that each coach post their Attendance Policy on their team web page on our web site. 1. If a player has one unexcused absence from practice during the week then he/she will only play the minimum plays. 2. If a player has two unexcused absence from practice during the week then he/she will not be allowed to participate in that week’s game. 3. All players will be treated equally TPPW CHEERLEADING Squad Formation Policy: ALL CHEER PAPERWORK IS DUE BY JUNE 30TH. Tracking the paperwork and documentation for 150 cheerleaders is a time consuming and tedious job for our volunteers. Cheer is very strict about this deadline. The participant contract (plus one copy), copy of birth certificate/passport and wallet size photo are due at one of the walk in registration dates you attend. A parent AND cheerleader (even Flag) must sign/write thier name on page 3 of the contract. By June 30th, we need to have the FULL year report card, physical (completed on OUR form by the practitioner, plus one copy) and medical waiver (completed by a parent plus one copy). You can get a "walk in" sports physical at PPH Expresscare, located in Albertsons/Sav-on at 14340 Penasquitos Dr. SD 92129. Last year the cost was $25. Please be sure that the full address and phone/fax number of the practitioner is on the physical form. Many times this info is not on their address stamp. Please make sure ALL info on the report card is copied and legible. Many times the shool, name and grade is cut off when copied. PLEASE reduce legal size to letter (78%). School offices close just after school is out, so BE SURE YOU GET A COPY OF YOUR FULL YEAR REPORT CARD before school offices are closed for the summer. REMEMBER TO KEEP A COPY OF THESE ITEMS, IN THE EVENT THEY ARE LOST! Our squad books are checked by Palomar the beginning of July, and ALL paperwork needs to be in by June 30th, to allow time for our volunteers to open mail, sort, calculate grade percentages, and place in the squad books alphabetically. Please make sure that CHEER is on the outside of your envelope and DO NOT SEND FOOTBALL AND CHEER documentation together for siblings, as they go to two different divisions of TPPW. You may mail or hand carry your envelope and drop off at our Post Mail Box location, located at Postal Annex (between Vons and Baskin Robbins)TPPW-PMB 551, 3830 Valley Center Dr. #705, SD 92130. We are very grateful when you are proactive and ensure your paperwork in on time! Please note age classifications as of 7/31 for Cheer Only: Flag: 6-7 yrs Jr. Mitey Mite: 7-8 yrs Mitey Mite: 8-9 yrs Jr. Pee Wee: 9-11 yrs Pee Wee: 10-12 yrs Jr. Midget: 11-13 yrs Midget: 12-15 yrs. (AGE AS OF 7/31) 1. Starting with the 2010 season, TPPW will hold cheer evaluations, for girls ages 9-15. Date to be announced soon, and will take place prior to June. 2. Placement on a squad is NOT DETERMINED by the participant’s grade level. Placement on a squad will only be determined by the participant’s age as of 7/31 of the current year and must correspond to the overall ages of the football division for which they are participating. 3. TPPW shall attempt to assign a first-time participant to the lowest age level for which he/she is qualified. Exceptions will occur when a cheerleader has a sibling participating in either football or cheer and their age allows them to be placed at the same level. 4. Requests for specific coaches, being placed with friends or carpool reasons are not guarantees for placement on a particular squad. 5. After pre-registering online, cheerleaders will receive a priority number upon registering at one of the in-person registrations. Returning cheerleaders will be given priority over new cheerleaders as long as they register within 30 days of the first in-person registration date. Returning cheerleaders DO NOT need to attend the first registration day to receive priority. Returning cheerleaders who do not register within 30 days of the first walk-in registration will lose their returning cheerleader status. A returning cheerleader is a cheerleader who was on a certified TPPW cheer roster the previous year. 6. Squads will be formed in a manner that allows NO TPPW cheer squad to compete against each other at the Palomar Cheer and Dance Competition. TPPW CHEERLEADING ATTENDANCE POLICY: The purpose of this policy is to establish and communicate fair rules that will maximize a coach’s ability to field a squad. A Head Cheer Coach may, at their discretion, apply these rules to their team, but if they do so, they must consistently apply these rules equally to all cheerleaders on the squad. Preseason Policy: 1. Any cheerleader that misses more than 5 practices (excused or unexcused) prior to the first regular season game is eligible to be removed from the squad. Please let us know about any already planned trips, issues with shared custody or other pre-existing reasons for missing practices ASAP. Some absences still may not be considered “excused.” Regular Season and Post Season Attendance Policy: 1. If a cheerleader has one absence (excused or unexcused) during the week she will not be allowed to participate in a stunt group during that week’s game. If a cheerleader misses a game, she will sit out the following game. This is for safety reasons and will not be negotiated. 2. If a cheerleader has two excused* absences from practice during the week, or ONE unexcused absence then she will not be allowed to participate in that week’s game, but will be expected to dress in full uniform and support her squad from the sidelines. Not showing up will result in another missed game the following week. *Excused absences are legitimate absences (sickness, family emergency, required school function) with notice given at least 24 hours in advance to a head coach. Birthday parties and other social functions will not be excused. Sitting out is for safety reasons and will not be negotiated. 3. If a cheerleader consistently misses or is late for practice, the Head Cheer Coach may change their position in the competition routine as to not affect the performance of the rest of the squad. 4. Cheerleaders must stay the entire practice to be considered in attendance. Arriving more than 10 minutes late or leaving early = absence (see #2 for excused absences) 5. Cheerleaders must arrive to a game 30 minutes prior to kick off (e.g., 9:30 for a 10:00 game). Any time after 30 minutes prior to a game is considered late and she will sit out the first quarter. If she arrives after the game has started she will sit out the first half. 6. In the event of a school function that affects a large portion of the squad (i.e. Jr. High dance) the Head Coach may change practice times or dates to accommodate the event, but is not required to do so. 7. Practice days, times and locations are set by the Head Coach. 8. All cheerleaders will be treated equally. TPPW encourages its cheer coaches to adhere to the above policy, however, coaches may modify the above policy at their own discretion. TPPW CHEERLEADING Paperwork: Any cheerleader who we have not received the following items from by June 30th will be removed from the squad and will be placed on a waiting list. These cheerleaders will also lose their returning, grandfathering, and/or sibling status. They may be placed on a different squad once their paperwork has been completed. No cheerleaders will be allowed to participate in practice or at games without competed paperwork. 1. Signed Contract 2. Birth Certificate or passport 3. End-of-year Report Card 4. Picture 5. Completed physical form dated in the current year Grievance Policy: Any interested party, who wishes to address a concern or file a grievance with the Board of Directors, must do so in writing within 10 days of the issue. The complaint should be mailed to: TPPW - Attn: Grievance 3830 Valley Center Dr., STE. 705 PMB 551 San Diego, CA 92130 Travel Fund Policy: Revised 11/7/05 A travel fund has been established for football teams and cheer squads advancing to National Pop Warner Finals in Florida. The funds are not to be used for Invitational games, Bowl games or cheer events such as Jams. The funds are only intended for teams traveling to Nationals. The funds will be given to the head coach for distribution. Below are the approved allocations. 40% of total travel funds will be allocated if 1 team advances. 80% of total travel funds will be allocated, divided equally, if more than one team advances. This will ensure that at least 20% of the travel funds will be carried over to the following year. Proceeds to this fund include 100% of concession's profit and excess profit from Kick-off budget. Conflict Policy: When the Board is discussing and voting on items that directly benefit only an individual team or subset of all teams of which they are a rostered volunteer, then that Board Member must leave the room and shall abstain from discusion on the topic and from voting on the matter. When the Board is discussing and voting on the hiring, firing or discipline of a rostered volunteer, and the rostered volunteer is a Board Member (or the rostered volunteer is directly related to a Board Member, i.e. a spouse or brother or sister), then that Board Member must leave the room and shall abstain from discussion on the topic and from voting on the matter. TPPW Logo: Teams are welcome to use the TPPW logo but will need to have all use approved by the board in advance so we can ensure proper use. TPPW Logo in Photoshop format. TPPW Falcon in JPEG format. TPPW Text in JPEG format. FORMS Volunteer Form TPPW needs 2 copies - fill in the yellow outlined boxes and print. All Volunteers must submit this form to their Head Coach. Football Signature Form Print & Sign - Submit to Head Coach Cheer Signature Form Print & Sign - Submit to Head Coach |
